UPDATE: This final rule has been put on hold until DOL has an opportunity to appeal or submit a new rule. Update expected in 2019.
Do you know and understand the overtime exemption rule recently released by the Department of Labor? In this video, Lisa Smith gives an overview of a few important “next steps” employers should take in order to be ready for the December 1st, 2016 implementation.
The DOL’s new overtime final rule is here. May 18, 2016 saw the release of the long awaited details employers may or may not be required to follow in a few months. Tune in and find out what I mean by “may not”. Send your questions to me – lisa@beauditsecure.com
Until Next Time, Be Audit Secure!
Lisa Smith
*This video first appeared on Fred Pryor Seminars YouTube site: https://youtu.be/3ehR6bbXKvs
Transcript
What’s an employer to do? December 1st, 2016, the final rule is going to kick in. And we all have to be ready.
So let’s say you’ve performed the internal audit in your organization, and you found out, uh-oh, we have some folks that don’t qualify for the exemption. Maybe I should change that terminology a little bit. Maybe you found out, uh-oh, we have some positions that don’t qualify for this exemption, because actually, it’s not the person that has to qualify. It is the position.
So one of the first things you want to take a look at is the job description. You want to look and make sure the job description actually matches the duties being performed. And when you’ve looked at all of that, if you find that you have a position that really is nonexempt, now we have to consider our options.
Will, number one, we go ahead and raise the pay of the worker? That’s pretty easy. As long as everything else is in place, we’re done.
Number two, we figure out a good, solid, fair hourly rate plus overtime at the rate of time and a half for our worker, and move them over to nonexempt. Pay them the set rate for 40 hours a week. And when they exceed 40 hours in a seven-day work week– for most states and most industries– then we will pay them time and a half.
Now, one little caveat– I do say most, because we know states like California and Alaska, for instance, require overtime to be paid on a daily basis. Any person working over 8 hours in a day gets overtime in those two states. So you will want to check your state guidelines.
Maybe we’ll take advantage of the option to have them work 40 hours, and not allow overtime pay. We might suffer a little in productivity, but overall, maybe it will be the thing we need to do to make our organization be able to comply fully with these new guidelines. Maybe we’ll hire this person a part-time assistant at a lower rate of pay. Maybe that will help with productivity, and still keep salaries where they need to be to make our organization function effectively.
We have a lot of options. And I would suggest that you get some counsel, whether you talk to your attorney, your CPA if they’re qualified to discuss the FLSA with you, or an FLSA consultant. Maybe you come to take some seminars, some online courses.
Whatever you do, get some consultation. Because these are not decisions to be taken lightly. The DOL anticipates a very high number of audits, and complaints, and possibly lawsuits being filed, and initiated, and happening over the next two years– very scary stuff for businesses of all sizes.
So remember, no one is going to make you audit proof. But if you follow the correct steps, and you take initiative, and you’re proactive, and you show a lot of good faith efforts– we want to do it right– those efforts– you won’t be audit proof. But you will be audit secure. I’m Lisa Smith. See you next time.
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