HR News, Payroll

Breaking News: USCIS Issues the NEW I-9

Hey Compliance Warriors!
USCIS told us to expect the new I-9 on November 22, 2016. SURPRISE! They posted it yesterday afternoon, November 14, 2016. Read on…

So, what’s new with the new I-9? A few things. It’s a fillable form for one thing. The form is 3 pages with a supplement for multiple Preparers and Translators. There are 15 pages of instructions AND the Paperwork Reduction Act is still cited on page 15! LOLminion_presenting_below_800_clr_18872
Read the news release below to get it straight from the source. But, stay tuned to BeAuditSecure.com for updates to the HelpDesk Compliance Tool-Kits and other cool resources we will be releasing to make your transition to the new I-9 easy peasy!
“Release Date:

Changes are designed to reduce errors and
enhance form completion using a computer.

WASHINGTON — U.S. Citizenship and Immigration Services (USCIS) today published a revised version of Form I-9, Employment Eligibility Verification.

By Jan. 22, 2017, employers must use only the new version, dated 11/14/2016. Until then, they can continue to use the version dated 03/08/2013 or the new version. 

Among the changes in the new version, Section 1 asks for “other last names used” rather than “other names used,” and streamlines certification for certain foreign nationals.

Other changes include:

  • The addition of prompts to ensure information is entered correctly.
  • The ability to enter multiple preparers and translators.
  • A dedicated area for including additional information rather than having to add it in the margins.
  • A supplemental page for the preparer/translator.

The instructions have been separated from the form, in line with other USCIS forms, and include specific instructions for completing each field.

The revised Form I-9 is also easier to complete on a computer. Enhancements include drop-down lists and calendars for filling in dates, on-screen instructions for each field, easy access to the full instructions, and an option to clear the form and start over. When the employer prints the completed form, a quick response (QR) code is automatically generated, which can be read by most QR readers.

Form I-9 requirements were established in November 1986 when Congress passed the Immigration Reform and Control Act (IRCA). IRCA prohibits employers from hiring people, including U.S. citizens, for employment in the United States without verifying their identity and employment authorization on Form I-9.”

So, this will you started. You have until January 22, 2017 to actually implement the new form. HelpDesk Compliance Tool-Kit for Payroll will be updated with a new FAQ section, audit-checklist and more very soon. So, stay tuned!

Until Next Time, Be Audit-Secure!

Lisa Smith


Lisa Smith is CEO of Andere Development, LLC and Chief Content Developer at BeAuditSecure.com. Follow her on Twitter, connect with her on LinkedIn, listen to her Small Business Spoonfuls Podcast, and find more from her in Audit-Secure Authority at BeAuditSecure.com.

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